Benefit Website
Lead: Vui
Benefit Blog
Lead: Kelli Agnich
Volunteer Coordination
Lead: Nina Gupta
Live and Silent Auctions
Lead:
Team:
Hope Morello
Gul Mushtaq
Javier Real
Mary Jacquline
Judy Ngy
Rebekah Shine
Michely Gonclaves
Donation Solicitations
Lead: Kelli Agnich
Team:
Family Support in Fundraising Efforts
Lead:
Team:
Creative
Lead: Cindy Vines and Hope Morello
Team:
Theme and Decorations
Lead:
Team:
Kelli Agnich
Hope Morello
Gul Mushtaq
Judy Nagy
Entertainment / Casino
Lead:
Team:
Ryan Roberts
Happy To Help (i.e. Miscellaneous)
Lead:
Team:
Betti Magoolaghan
Susan Dariush
Hope Morello
Gul Mushtaq
Mary Jacquline
Judy Nagy
Michely Gonclaves
Rebekah Shine
Committee Details
Auction Prep—Live Auction
· Investigate best sellers for live auction
· Agree on packages and budget; forecast expenses for reimbursement
· Plan for and procure (via purchase or donations) live auction items (close collaboration with Donations team)
· Arrange for data entry
· Prepare/arrange for packaging of each offer
· Establish opening bid price and bidding increments
· Define and manage raffle items and process
· Manage Top Hat process, including procurement/production of actual hats
· Book auctioneer and prep him/her
· Book and prep captioning resource (does this person also capture all the calls/paddle numbers of the winners for live auction and Top Hat? Who partners with auctioneer to ensure no gaps?)
Auction Prep—Silent Auction (basket team)
· Review previous year baskets and ID best sellers
· Create list of suggested picks (different categories and price points)
· Review and approve quantity and offers; define budget and forecast expenses for reimbursement
· Arrange for storage of items while in progress as well as once complete
· Procure (via purchase or donations) items that comprise baskets (close collaboration with Donations team)
· Arrange for data entry
· Assemble and dress (ribbons, etc) baskets, complete with tags
· Arrange for transportation of baskets to venue
· Create multi-part bid sheets
· Establish opening bid price and bidding increments
Donations
· Craft and send letters to perspective donors
· Create list and make outbound calls requesting donations
· Make follow up calls on donations
· Identify specific items needed and communicate to families/staff/BOD to solicit donations
· Contact Costco and grocery stores for donations to help procure misc goods for benefit
· Ensure donation information gets to data entry team
Entertainment
· Brainstorm and investigate top picks (any celebrities in the community?)
· Summarize short list for review and approval
· Book and handle arrangements before, during and after event
· Arrange for prizes
· Book photographer
Casino
· Help with logistics for professional dealer
· Plan logistics for the casino including ATM, selling scrip (?)
· Find volunteers to provide customer service to guests
Miscellaneous committee needs - data entry, stuffing envelopes, running errands etc
